PERSONAL DATA PROTECTION (PDP A) COMPLIANCE FOR HR OPERATIONS

Why PDPA compliance is critical for HR operations

The Personal Data Protection (PDPA) Compliance for HR Operations training is a practical and compliance-focused programme designed to help HR professionals and organisations in Malaysia understand, implement, and manage PDPA requirements effectively within HR processes.

HR departments handle large volumes of sensitive personal data, including employee records, payroll information, medical details, performance data, and recruitment information. Poor data handling, weak controls, or lack of awareness can expose organisations to legal penalties, reputational damage, and employee trust issues.

This training equips HR teams, managers, and administrators with clear guidance, practical controls, and PDPA-aligned practices to ensure lawful, secure, and responsible handling of employee personal data throughout the employee lifecycle.

What participants will learn and apply

• Understanding PDPA Principles & HR Obligations
  Learn the seven PDPA principles and how they apply directly to HR operations.
• Managing Employee Data Across the HR Lifecycle
  Apply PDPA compliance from recruitment, employment, performance management, to exit processes.
• Consent, Notice & Data Processing Requirements
  Understand when consent is required and how to issue proper data protection notices.
• Data Security, Access Control & Retention
  Implement practical safeguards to protect employee data and manage retention periods.
• Handling Data Breaches & Complaints
  Learn steps to respond to data breaches, investigations, and employee data requests.
• PDPA Documentation & HR Best Practices
  Develop HR policies, procedures, and records aligned with PDPA compliance.

Who should attend this training

• HR Managers, HR Executives & HR Administrators
• Recruitment & Payroll Teams
• Managers Handling Employee Records
• Compliance, Risk & Governance Officers
• Business Owners & Senior Management

Industries Served

• Corporate & Professional Services
• Manufacturing & Industrial Sector
• Banking, Finance & Insurance
• IT & Technology
• Healthcare & Education
• Retail, Hospitality & Services
• Government-Linked Companies (GLCs)

Training structure and delivery

• Training Duration: 1 Day (customisable)
• Delivery Mode: On-site (Malaysia), Online Live, or Hybrid
• Training Format: Workshops, case studies, discussions, compliance scenarios
• Group Size: Corporate in-house or public programmes
• Materials Provided: PDPA checklists, HR data handling guidelines, templates
• Certification: Certificate of Completion
• Language: English / Bahasa Malaysia (bilingual delivery available)

What makes this programme effective

• HR-Focused PDPA Application
  Designed specifically for HR operations, not generic PDPA theory.
• Practical & Risk-Based Approach
  Focuses on real HR data risks and daily handling practices.
• Malaysia Legal & Regulatory Context
  Aligned with current PDPA requirements and enforcement trends.
• Experienced HR & Compliance Facilitators
  Delivered by professionals with hands-on HR and data compliance experience.
• Reduced Legal & Reputational Risk
  Helps organisations avoid data breaches, complaints, and penalties.

• Is PDPA applicable to employee data?
  Yes. Employee personal data is covered under PDPA and must be protected.
• Do HR teams need consent for all employee data?
  Not always. The training explains when consent is required and when exemptions apply.
• Does this training cover data breaches?
  Yes. Participants learn how to manage, report, and respond to data breaches.
• Can this training be customised to our HR processes?
  Absolutely. Content can be tailored to your HR systems and data handling practices.
• Is this suitable for non-HR managers?
  Yes. Managers who access employee data will benefit from this training.

Protect employee data and strengthen compliance

Do not wait for a data breach or complaint to expose weaknesses in your HR processes. Equip your HR team and managers with the knowledge and tools to manage employee data responsibly.

• Contact CAYS Academy to book this training
• Enquire now for corporate in-house or public programmes
• Limited slots available – strengthen PDPA compliance today